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APA Style Citation Formatting: Tips
APA (American Psychological Association) style is most commonly used to cite sources within the social sciences. Works cited format APA refers to the rules and conventions established by the American Psychological Association for documenting sources. Citing APA sources requires both in-text citations and a reference list. For every in-text citation there should be a full citation in the reference list and vice versa. In American Psychological Association style, in-text citations are placed within sentences and paragraphs so that it is clear what information is being quoted or paraphrased and whose information is being cited. There are no spaces used with brackets in APA formats of writing a paper, etc. When possible, include the year, month, and date in references. If the month and date are not available, use the year of publication.
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Let us now give you some guidelines in writing an essay in American Psychological Association style. Your essay should be typed, double-spaced on standard-sized paper (8.5" x 11") with 1" margins on all sides. You should use a clear font that is highly readable. American Psychological Association recommends using 12 pt. Times New Roman font. Include a page header (also known as the "running head") at the top of every page. To create a page header/running head, insert page numbers flush right. Then type "TITLE OF YOUR PAPER" in the header flush left using all capital letters. The running head is a shortened version of your paper's title and cannot exceed 50 characters including spacing and punctuation. Your essay should include four major sections: the Title Page, Abstract, Main Body, and References.
Title Page: The title page should contain the title of the paper, the author's name, and the institutional affiliation. Include the page header (described above) flush left with the page number flush right at the top of the page. Please note that on the title page, your page header/running head should look like this:
Running head: TITLE OF YOUR PAPER: Type your title in upper and lowercase letters centred in the upper half of the page. American Psychological Association recommends that your title be no more than 12 words in length and that it should not contain abbreviations or words that serve no purpose. Your title may take up one or two lines. All text on the title page, and throughout your paper, should be double-spaced. Beneath the title, type the author's name: first name, middle initial(s), and last name. Do not use titles (Dr.) or degrees (PhD). Beneath the author's name, type the institutional affiliation, which should indicate the location where the author(s) conducted the research.
Abstract: Begin a new page. Your abstract page should already include the page header (described above). On the first line of the abstract page, centre the word “Abstract” (no bold, formatting, italics, underlining, or quotation marks). Beginning with the next line, write a concise summary of the key points of your research. (Do not indent.) Your abstract should contain at least your research topic, research questions, participants, methods, results, data analysis, and conclusions. You may also include possible implications of your research and future work you see connected with your findings. Your abstract should be a single paragraph double-spaced. Your abstract should be between 150 and 250 words. You may also want to list keywords from your paper in your abstract. To do this, indent as you would if you were starting a new paragraph, type Keywords: (italicized), and then list your keywords. Listing your keywords will help researchers find your work in databases.
Begin a new page separate from the text for your bibliography or reference list. A reference list is different from a bibliography. Find out which one you need. The only difference is that a reference list includes what you have cited within the text, and sources you have used, but nothing else. Any other sources you have read or seen, but later discarded because they are irrelevant, outdated, etc, should never be included in a reference list, but can be included in the bibliography. Title the page. Center your text, and write "References" or "Bibliography." Don't italicize or underline the text. Also leave out the quotation marks and period. Create an alphabetized list of your sources based upon the author’s last name. If the source you are using contains two or more authors, use the last name of the author listed first on the title page. According to the 2010 American Psychological Association manual, list up to 7 authors' names. For 8 or more, list the first 6 followed by a comma, an ellipsis (or 3 periods), then the last author's name. If a book is edited and there is no author named, type the editor's name followed by (Ed.). If your source does not list an author, use the first word of the title to alphabetize the work (not counting words such as "An" or "The"). For each source, list the author’s last name and first initials, with a comma separating the names and initials and periods after the initials. American Psychological Association calls for initials only to reduce bias. For example: Smith, M.A. After the author’s name, list the date of publication in parentheses, with a period following the closing parenthesis. Ex. (2005). Abbreviate all months except May, June and July. January, for example, becomes Jan. Follow a consistent dating format. Both "4 Jan. 2007" and "Jan 4, 2007" are acceptable, but be consistent in all your entries. List the title of the article. Capitalize only the first word of the title unless subsequent words are proper nouns. End with a period. This step does not apply if you are referring to an entire book. Do not put the title in quotation marks or italics. List the title of the work (book or journal) in italicized text, with a period following the title. If it is a book (or any other source except a journal), you will capitalize only the first word of the title unless subsequent words are proper nouns or the first word after a colon, and end it with a period. For example: How to write an American Psychological Association style bibliography. If it is a journal, capitalize all major words, insert a comma, add the volume number, issue number (in parentheses, if applicable -- if the journal starts the page numbering of each issue with 1, then include this; if the journal continues page numbering issue to issue for a volume, do not include this), another comma, the page number(s) and a period to end the journal citation. 8. List the place of publication of the book (city, state or just city) and then the name of the publisher, with a colon separating them. Follow the publisher with a period. 9. Indent all except the first line of every entry. This is known as a hanging indent.
Let us give you further guidelines for referencing. 1) Books: References to an entire book must include the following elements: author(s) or editor(s), date of publication, title, place of publication, and the name of the publisher. 2) Articles in journals, magazines, and newspapers: References to periodical articles must include the following elements: author(s), date of publication, article title, journal title, volume number, issue number (if applicable), and page numbers. 3) Dissertations: References for dissertations should include the following elements: author, date of publication, title, and institution (if you accessed the manuscript copy from the university collections). If there is a UMI number or a database accession number, include it at the end of the citation. 4) Essays or chapters in edited books: References to an essay or chapter in an edited book must include the following elements: essay or chapter authors, date of publication, essay or chapter title, book editor(s), book title, essay or chapter page numbers, place of publication, and the name of the publisher. 5) Encyclopedias or dictionaries and entries in an encyclopedia: References for encyclopedias must include the following elements: author(s) or editor(s), date of publication, title, place of publication, and the name of the publisher. For sources accessed online, include the retrieval date as the entry may be edited over time. 6) Research reports and papers: References to a report must include the following elements: author(s), date of publication, title, place of publication, and name of publisher. If the issuing organization assigned a number (e.g., report number, contract number, or monograph number) to the report, give that number in parentheses immediately after the title. If it was accessed online, include the URL. 7) Works by associations, corporations, government agencies, etc: The names of groups that serve as authors (corporate authors) are usually written out each time they appear in a text reference. When appropriate, the names of some corporate authors are spelled out in the first reference and abbreviated in all subsequent citations.
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