Audio Transcribing Services
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Audio Transcription Typists: Hire
With many businesses depending heavily on the use of telecommunications for the running of their businesses, it has become essential for them to have accurate transcriptions of their meetings, interviews and business calls for later reference. A transcription service is a business which converts speech (either live or recorded) into a written or electronic text document. Transcription services are often provided for business, legal, or medical purposes. The most common type of transcription is from a spoken-language source into text such as a computer file suitable for printing as a document such as a report. Common examples are the proceedings of a court hearing such as a criminal trial (by a court reporter) or a physician's recorded voice notes (medical transcription). Some transcription businesses can send staffs to events, speeches, or seminars, who then convert the spoken content into text. Some companies also accept recorded speech, either on cassette, CD, VHS, or as sound files. For a transcription service, various individuals and organizations have different rates and methods of pricing. That can be per line, per word, per minute, or per hour, which differs from individual to individual and industry to industry. Transcription companies primarily serve private law firms, local, state and federal government agencies and courts, trade associations, meeting planners and nonprofits.
Audio Transcription--AT is the process of taking spoken words and making them into written text. AT is the process of representing recorded oral text into written format. In this process, the transcriptionist (the person doing the transcription) plays an audio file on a specific player. Examples of audio files include recorded conferences, interviews, and podcasts. The transcriptionist then listens to the audio file and types into a text editor everything the speaker in the recording would say. The amount of omitted words and modifications depends on the rules set by the transcriptionists and their clients. Once the entire audio file is transcribed, the transcriptionist would then proofread the text transcript and submit it to the client. In the past, a person would sit and write words as they were spoken. Now, audio recordings of various types and several methods of transcription exist. Analog and digital recording methods will allow a person that isn’t present during the talking to still transcribe the text. In addition, many software packages will read files and quickly convert them to text without having to actually play them. For many years, AT was a specialized and tedious profession. People that transcribed speech had to be present at the time of speaking, often meaning companies would have to hire people trained in advanced techniques such as shorthand. This also limited transcription services to those who had access to a trained transcriber. With the invention of recordings, this field changed dramatically. With a recording, the transcriber could work from anywhere where the recording could be delivered. In addition, transcription no longer needed shorthand as the recording could be reversed and listened to multiple times. A single transcriber could also work for a multitude of clients simultaneously, since she no longer needed to be present for the speeches. With the increase in computer use and internet speeds, the field of AT stayed largely the same. Files, rather than tapes, were often emailed instead of being sent by normal mail. The speed of the process increased, but the methods didn’t. This changed in the late 90s with the increasing use of speech recognition and dictation software. The job of transcribing was going more and more towards computer assistance and then full automation. Software packages came out that could read the information inside an audio file and use the speaker’s wave patterns to build a text version of a speech. This would take seconds rather than the minutes or hours of a human transcriber.
Before the advent of modern office equipment, the only way in which audio materials could be transcribed was through a collaborative process between the speaker and the individual who recorded their words. This often necessitated frequent repetitions and allowed errors to creep into the finished material due to the time constraints these methods entailed. Thomas Edison is credited with creating the first modern recording equipment. His breakthrough sound recording device, known as the phonograph, made a crude recording on a tinfoil disk and allowed playback of the recordings. Edison’s phonograph essentially captured and recorded the vibrations created by sound waves onto a soft material. The recording could later be translated, with the use of a highly sensitive stylus, back into sound on a speaker. However, Edison’s original design was extremely fragile, and it was improved and made more practical by Alexander Graham Bell, who incorporated wax cylinders to create what he dubbed the “graphophone.” This system was still very delicate and, in its initial form, was unsuitable for everyday office use. Later systems used magnetic tape to record audio material and, in the 1990s, modern digital equipment made it possible for audio materials to be recorded almost anywhere to later be transcribed.
Computer-automated AT has a few flaws that are difficult to overcome, the largest of which is a relative lack of corrective speech. When a human transcriber listens to text, she can correct slight errors in the speech in order to make it more readable. While some transcription is verbatim, meaning it is exactly what the person said, most is not. Without corrective speech, a human will often have to check the transcription for errors before it is used. The other common flaw of computer-based AT lies in the very speech of humans. Since people have a huge range of tones and patterns when they speak, creating a computer program that can accurately read and translate the entire range is exceptionally difficult. This means that a certain amount of error is common in nearly all transcription software. The most common way of working around this flaw is through learned speech, where the program and a single speaker work together enough that the program focuses on the single person’s patterns.
One of the most important uses for AT today is to produce a written record of important events and to provide machine-readable information for dissemination on the internet or through email. Audio materials are not accessible without the use of technological devices. By making these materials available in a printed or text format the potential audience for the information can be expanded significantly. Additionally, the content of audio materials is not generally machine-readable; search engine algorithms, for instance, cannot assess the content of audio files on a website and thus cannot properly index these materials without a detailed metatag entry or a complete transcription of the contents. Including transcriptions alongside audio files can produce more traffic to the site and deliver the company’s message more effectively. So, what is AT? It is a historical method for preserving important audio materials, a convenient way to produce accurate records of business proceedings and one of the most effective ways to boost traffic to corporate and personal websites thereby providing greater visibility for companies in the online marketplace. AT provides a number of benefits to web accessibility. Below are the groups who would benefit most from AT: 1) Blind and Visually Impaired Persons: Generally, blind and visually impaired Internet users can access and listen to audio files uploaded on websites. Most if not all blind and visually impaired individuals make use of screen readers, screen magnification systems and other similar assistive software. However, providing a text transcript of audio files enables them to navigate through sections of the content more efficiently, provided that the transcript is well structured. Text transcripts also provide a way to examine the spelling of words and sentence construction of the recorded content. This benefits not only blind and visually impaired people but everyone who would access the transcript. 2) Persons with Hearing Impairment: Audio files in general are not accessible for people with hearing impairment. Having a text transcript of the recorded content in your site will enable this group to access and understand the information found in the audio file. 3) Persons with Cognitive Disabilities: Many people with cognitive disabilities prefer to read web content instead of listening to it. Ensuring that your audio content has an equivalent text transcript helps them access the information they would otherwise overlook. 4) Other Groups of Internet Users: AT also benefits people without disabilities. Text transcripts of audio content help those with slow Internet connection. Rather than downloading the entire audio content, they can simply access the text. This prevents them from waiting for a long time to access the information they need. The same thing can be said with mobile Internet users. 5) Other Benefits: A text transcript is useful in an event where the website experiences technical difficulty and users cannot access the content. This guarantees that information is still available regardless of such unexpected occurrences. Conclusion: In addition to an alternative means of providing information, AT can also enhance the accessibility of content in your website. Text transcripts can greatly improve the browsing experience of blind and visually impaired people, persons with hearing impairment, and individuals with cognitive impairment. In its simplest form, it is the transformation of verbal and audio materials into text. Court reporters, professional secretaries and web design specialists create audio transcripts as part of their everyday job responsibilities. Musical transcription and the recording of oral histories are among the other ways in which AT is used to more effectively deliver information in today’s data-driven marketplace.
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