Engineering Writing Services: Technical Engineering Writing
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Engineering Technical Writing: Tips
Even though engineers are technical people, that doesn’t necessarily mean they are good technical writers. Technical writing involves two key competencies. The first is the ability to understand technical language; the second is being able to express that knowledge in a clear, concise, and coherent manner. Technical writing or any kind of writing for that matter does not come naturally to anyone. Some people are better writers than others, but their skills are typically acquired over a long period of time with much practice and hard work. Even so, engineers do have some advantages when it comes to technical communication. They are detail-oriented, bright, demanding, and not intimidated by levels of technicality. They want to know how and why something works, but like students in other college majors, they face similar challenges in communicating this technical knowledge clearly and effectively. Let us give you some understanding of writing genres and tips in writing in the field of engineering. It is not possible to cover all fields. But we shall focus only on computer engineering here as an example. In the field of computer engineering, there are many types of writing genres. These genres are used both in the professional field as well in the college environment. These genres are essential for the success in computer engineering as well as engineering in general. Without the in-depth knowledge that is required to successfully complete writing assignments in these genres, progression in the field of computer engineering will be extremely difficult or even impossible. The genres that we will be talking about in this section are: technical reports, lab reports, instruction manuals and memorandums.
Technical Reports: Technical reports are essential in the field of engineering in order to communicate with colleagues as well as your superiors. The purpose of a technical report is to present facts and conclusions about your designs or other projects. The main characteristics of technical reports are an objective approach to a subject, the purpose is spelled out in the first few paragraphs, vocabulary is specialized, sentences are highly specific and factual, numbers and dimensions are used frequently, signs and symbols are also frequently used, and tables and figures are used in the writing to supplement the narrative. These attributes vary depending on the type of audience that you are writing to. Other qualities that should be included in technical reports are a coherent nature, accurate grammar, as well as the ability to be read selectively. In order to successfully incorporate all of these qualities, there are some steps that you must go through when constructing a technical report. If you want to write a technical report well, there are techniques that you can use. These techniques are prewriting, writing and revising, editing, and proofreading. In the prewriting stage, you should think about the purpose of your report, the audience that will read this report, and your topic. The audience when writing this report in a career field or educational field is usually going to be someone that is knowledgeable on the subject you are writing on. Because of this, jargon can be used without the fear of miscommunication. You should gather all the materials that you will need in order to have the information you need to start writing your report and also prepare an outline. In the writing and revising stage you can use the outline that you prepared in the prewriting stage to actually start writing the report. During the writing stage, you must think about your audience and how it would read to them. The editing step is the step right before you release your report. You must make sure your report is how you expected it to be. Also, you must make sure that all grammatical errors are fixed. Proofreading is the final step and is extremely similar to editing. In this step, you will read over your final product and be sure that all errors are gone.
Lab Reports: The next genre we will discuss is lab reports. There are many parts to a lab report, but here we will be talking about two that are commonly used: lab logs and informal lab reports. Lab logs are essentially all experimental and procedural processes made during a lab. As long as you are careful and you write down everything that you observed in the lab, you are doing it correctly. You must be careful to record your information carefully because the lab log will be used to aid you in writing your lab report. Lab logs must be detailed enough so that all the information in it can be duplicated with ease. A lab log is usually created in a notebook with sewn binding. Specific written materials that should be included in the lab log are schematics of hardware used, all data, all observations, all calculations, and results of all calculations. Both correct and incorrect data should be written into the lab log; however, make sure that you know which data is incorrect by clearly marking them. Everything in the log should be labeled legibly. This log doesn't have to be the neatest but it should be legible enough for you and your fellow colleagues to read it. Informal lab reports are also commonly used in the computer engineering field, as well as the engineering field in general. Its purpose is to quickly communicate lab results and procedures to whoever reads it (usually professors, fellow students). A lab report has a strict outline that should be followed. There are three sections in a lab report. The three sections are what the problem is, what the answer to the problem is, and how you came up with that answer. In the first section, you will simply state the purpose of your lab report in your own words. This section can be as little as a few sentences, or as long as a few pages. In the second section, you will simply write down your results. You may use schematics to make this section clearer if you wish. The third section is where the real meat of the informal lab report is. In this section, you will describe the process you went through during the lab, the materials you used, your data measurements, as well as theoretical derivations. Once all of these qualities are in your lab report, you have successfully completed your informal lab report.
Instruction Manuals: Instruction manuals are pretty standard in the field of engineering. These serve the purpose of effectively instructing someone with less knowledge than you in a way that will enable them to operate the device that the manual is written for. An instruction manual usually has six sections. These sections are: introduction, list of equipment and materials, theory of principles of operation, description of mechanism, performance (operating) instructions, and troubleshooting procedures. In the introductions section, you will give a brief overview of what the instructions manual will cover. Since your audience will be less informed than you, jargon is something that will be better left out of this manual. The list of materials and equipment section is devoted to inform the reader of that they will be using. This section is usually in bullet form and has a visual reference next to the name of the object. If the reader needs to go somewhere out of the ordinary to find material, you should put it in this section. In the theory of principles of operation section, you will describe normal operations of the machine. You will tell them what a certain knob does, for instance. This section helps the reader investigate problems that might happen with the machine. Without this, the operator wouldn't be aware if the machine is working or not. The next section is the most important section in an instruction manual. The performance (operating) section should be very detailed instructions that will allow the user to operate the device correctly. In this section, you must write it in an explanation kind of voice. Write this section as if you were explaining to a baby what to do to prevent any mishaps. The last section of the manual is the troubleshooting section. This will list down a few common problems with the device and the solutions on how to fix them. This is usually in table format with problems on one side and solutions on the other. Be sure to go into slight detail with the problem to make sure that the reader is reading the right solution.
Memorandum: A memorandum, or memo for short, is a short, effective way to communicate with colleagues and professors. These should be extremely brief (1-2 pages) and to the point. These memos can either be written in hard copy, or digital (email). If written hard copy, a heading must be used and it must include your name, who it's for, the subject, and the date. Be sure to have a mental plan before you start writing the memorandum. A good checklist that you can perform before writing is to know the exact purpose, know who you're writing to, and how you want to come off to them (friendly, formal, informal, etc.). Once you begin writing the memorandum you must first start off by telling the reader the purpose and subject matter of the memo. Without this, the reader may be confused to what he/she is reading and will probably not give you the feedback you were looking for. Next you should start developing your subject. Be brief and straight to the point when writing this section of a memo. Lastly, you will conclude by wrapping up the subject and asking for a response back.
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