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Finance Management--FM refers to the efficient and effective management of money (funds) in such a manner as to accomplish the objectives of the organization. It is the specialized function directly associated with the top management. The significance of this function is not seen in the 'Line' but also in the capacity of 'Staff' in overall of a company. It has been defined differently by different experts in the field. It includes how to raise the capital, how to allocate it i.e. capital budgeting. Not only about long term budgeting but also how to allocate the short term resources like current liabilities. It also deals with the dividend policies of the share holders. FM is a body of business concerned with the efficient and effective use of either equity capital, borrowed cash or any other business funds as well as taking the right decision for profit maximization and value addition of an entity. Finance management is not only for the business but also for every expenses. Like it’s for the home base expenses or the government expenses. The government also needs to manage the finance for the counter and the household also need to manage their expenses properly. The FM is generally concerned with procurement, allocation and control of finance resources of a concern. The objectives can be: To ensure regular and adequate supply of funds to the concern; To ensure adequate returns to the shareholders which will depend upon the earning capacity, market price of the share, expectations of the shareholders; To ensure optimum funds utilization. Once the funds are procured, they should be utilized in maximum possible way at least cost; To ensure safety on investment, i.e., funds should be invested in safe ventures so that adequate rate of return can be achieved; To plan a sound capital structure, there should be sound and fair composition of capital so that a balance is maintained between debt and equity capital. The main objectives of FM are:- 1. Profit maximization: The main objective of FM is profit maximization. The finance manager tries to earn maximum profits for the company in the short-term and the long-term. He cannot guarantee profits in the long term because of business uncertainties. However, a company can earn maximum profits even in the long-term, if:- i. The finance manager takes proper finance decisions; ii. He uses the finance of the company properly. 2. Wealth maximization: Wealth maximization (shareholders' value maximization) is also a main objective of FM. Wealth maximization means to earn maximum wealth for the shareholders. So, the finance manager tries to give a maximum dividend to the shareholders. He also tries to increase the market value of the shares. The market value of the shares is directly related to the performance of the company. Better the performance, higher is the market value of shares and vice-versa. So, the finance manager must try to maximise shareholder's value. 3. Proper estimation of total finance requirements: Proper estimation of total finance requirements is a very important objective of FM. The finance manager must estimate the total finance requirements of the company. He must find out how much finance is required to start and run the company. He must find out the fixed capital and working capital requirements of the company. His estimation must be correct. If not, there will be shortage or surplus of finance. Estimating the finance requirements is a very difficult job. The finance manager must consider many factors, such as the type of technology used by company, number of employees employed, scale of operations, legal requirements, etc. 4. Proper mobilization: Mobilization (collection) of finance is an important objective of FM. After estimating the finance requirements, the finance manager must decide about the sources of finance. He can collect finance from many sources such as shares, debentures, bank loans, etc. There must be a proper balance between owned finance and borrowed finance. The company must borrow money at a low rate of interest. 5. Proper utilization of finance: Proper utilization of finance is an important objective of FM. The finance manager must make optimum utilization of finance. He must use the finance profitable. He must not waste the finance of the company. He must not invest the company's finance in unprofitable projects. He must not block the company's finance in inventories. He must have a short credit period. 6. Maintaining proper cash flow: Maintaining proper cash flow is a short-term objective of FM. The company must have a proper cash flow to pay the day-to-day expenses such as purchase of raw materials, payment of wages and salaries, rent, electricity bills, etc. If the company has a good cash flow, it can take advantage of many opportunities such as getting cash discounts on purchases, large-scale purchasing, giving credit to customers, etc. A healthy cash flow improves the chances of survival and success of the company. 7. Survival of company: Survival is the most important objective of FM. The company must survive in this competitive business world. The finance manager must be very careful while making finance decisions. One wrong decision can make the company sick, and it will close down. 8. Creating reserves: One of the objectives of FM is to create reserves. The company must not distribute the full profit as a dividend to the shareholders. It must keep a part of it profit as reserves. Reserves can be used for future growth and expansion. It can also be used to face contingencies in the future. 9. Proper coordination: FM must try to have proper coordination between the finance department and other departments of the company. 10. Create goodwill: FM must try to create goodwill for the company. It must improve the image and reputation of the company. Goodwill helps the company to survive in the short-term and succeed in the long-term. It also helps the company during bad times. 11. Increase efficiency: FM also tries to increase the efficiency of all the departments of the company. Proper distribution of finance to all the departments will increase the efficiency of the entire company. 12. Finance discipline: FM also tries to create a finance discipline. Finance discipline means:- i. To invest finance only in productive areas. This will bring high returns (profits) to the company; ii. To avoid wastage and misuse of finance. 13. Reduce cost of capital: FM tries to reduce the cost of capital. That is, it tries to borrow money at a low rate of interest. The finance manager must plan the capital structure in such a way that the cost of capital it minimized. 14. Reduce operating risks: FM also tries to reduce the operating risks. There are many risks and uncertainties in a business. The finance manager must take steps to reduce these risks. He must avoid high-risk projects. He must also take proper insurance. 15. Prepare capital structure: FM also prepares the capital structure. It decides the ratio between owned finance and borrowed finance. It brings a proper balance between the different sources of. capital. This balance is necessary for liquidity, economy, flexibility and stability. Executive and Routine Functions of FM are: Estimating capital requirements, Determining capital structure, Estimating cash flow, Investment decisions, Allocation of surplus, Deciding additional finance, Negotiating for additional finance and Checking the finance performance.
These executive functions of FM (FM) are explained below: 1.Estimating capital requirements: The company must estimate its capital requirements (needs) very carefully. This must be done at the promotion stage. The company must estimate its fixed capital needs and working capital need. If not, the company will become over-capitalized or under-capitalized; 2. Determining capital structure: Capital structure is the ratio between owned capital and borrowed capital. There must be a balance between owned capital and borrowed capital. If the company has too much owned capital, then the shareholders will get fewer dividends. Whereas, if the company has too much of borrowed capital, it has to pay a lot of interest. It also has to repay the borrowed capital after some time. So the finance managers must prepare a balanced capital structure. 3. Estimating cash flow: Cash flow refers to the cash which comes in and the cash which goes out of the business. The cash comes in mostly from sales. The cash goes out for business expenses. So, the finance manager must estimate the future sales of the business. This is called Sales forecasting. He also has to estimate the future business expenses. 4. Investment Decisions: The business gets cash, mainly from sales. It also gets cash from other sources. It gets long-term cash from equity shares, debentures, term loans from finance institutions, etc. It gets short-term loans from banks, fixed deposits, dealer deposits, etc. The finance manager must invest the cash properly. Long-term cash must be used for purchasing fixed assets. Short-term cash must be used as a working capital. 5. Allocation of surplus: Surplus means profits earned by the company. When the company has a surplus, it has three options, viz. It can pay dividend to shareholders; It can save the surplus. That is, it can have retained earnings; It can give bonus to the employees. 6. Deciding additional finance: Sometimes, a company needs additional finance for modernization, expansion, diversification, etc. The finance manager has to decide on following questions. When the additional finance will be needed? For how long will this finance be needed? From which sources to collect this finance? How to repay this finance? Additional finance can be collected from shares, debentures, loans from finance institutions, fixed deposits from public, etc. 7. Negotiating for additional finance: The finance manager has to negotiate for additional finance. That is, he has to speak to many bank managers. He has to persuade and convince them to give loans to his company. There are two types of loans, viz., short-term loans and long-term loans. It is easy to get short-term loans from banks. However, it is very difficult to get long-term loans. 8. Checking the finance performance: The finance manager has to check the finance performance of the company. This is a very important finance function. It must be done regularly. This will improve the finance performance of the company. Investors will invest their money in the company only if the finance performance is good. The finance manager must compare the finance performance of the company with the established standards. He must find ways for improving the finance performance of the company. The routine functions are also called as Incidental Functions. Routine functions are clerical functions. They help to perform the Executive functions of FM. The routine functions of FM are listed below: Supervision of cash receipts and payments; Safeguarding of cash balances; Safeguarding of securities, insurance policies and other valuable papers; Taking proper care of mechanical details of financing; Record keeping and reporting; Credit Management. Do note that the above information is given only as a general guideline. However even with such information it is not possible for most people to do a good report like how our expert writers do.
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