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Financing Proposal Writing Tips
A financing proposal contains the details on how you intend to achieve your business plan outlining: Amount of money needed, How that money will be used, Expected returns, Security. Apart from being essential to raising capital, the preparation of a financing proposal can be extremely beneficial to the operation of your business. As a fundamental management tool, your proposal: Forces you to write down facts clearly and objectively, Helps you to identify and clearly define products, markets and suppliers, Provides you with a guideline against which to measure results, Conveys a lasting impression of you and your company, Allows others to assess your chances of success. It should be noted that your Financial Proposal will be based on your business plan, which is basically a written summary of what your business is, where you intend to take it, and how you plan to get there. STEP 1: Outline of the Proposal: Whether you’re seeking money from a bank, a venture capital firm, a government program or any other source, you will be expected to provide a document that contains most or all of the following: 1) Cover page: company name, address, telephone number, email address, website and key contacts; 2) Table of contents: referenced by page numbers; 3) Summary: one page about the company; 4) Industry Overview: overview of your business highlighting key dates and facts; 4) Management structure: background, qualifications and responsibilities; 5) The products and services; 6) The market: previous and forecasted financial performance of production and supply; 7) Financing outline: emphasizing application of funds; 8) Basic information: bank, accountants, lawyers, incorporation, board of directors; shareholders; 9) Appendices: detailed management biographies, product literature, valuations of assets, financial statements (preferably audited), detailed projections – profit & loss, cash flow and major contracts. STEP 2: Making a Strong First Impression: The summary following the table of contents can make or break your proposal. It should stand on its own in presenting your company succinctly. It can be modified depending on who will receive the proposal and for what purpose. The summary should state briefly: what the company is and does; its history; where its future lies; what the company needs to get there (i.e., the amount and sources of money). Keep it simple and honest, and you’re halfway there. STEP 3: Creating a Detailed Proposal: With the outline of your proposal established, you can create a comprehensive document by providing the following information: Background - Overall picture of the company and how it has been formed: When it was founded and by whom; How it was developed: dates (or years) of key milestones; major events; How it arrived at its present position; Management - Provide an overview of the key management personnel: Names, titles, ages, experience, education, Responsibilities and contribution of each, An organization chart, if available; Products and services: Description (brochures, literature), Applications and uses, Uniqueness and patents, Customers, Pricing; The market: Development and growth, Size and your share, The competition, Different channels of distribution; Production and supply: Facilities: size, locations, special features, ownership; length and terms of leases, Equipment, present and potential capacity, overhead costs and allocation; Costing: direct costing, how it’s controlled (mechanical/ computerized), reporting; Employees: numbers, unionized, part-time/full-time, hourly wage rates; Inventories: levels, reordering systems, control; Major suppliers and average annual orders; Purchasing: control, how it’s checked and responsibility for follow through. Financial performance - Summary Profit & Loss that follows to establish project past and future performance. Detailed cash flow budgets, balance sheets and assumptions can be included in the Appendix. This section should include: Sales, cost of goods, gross profit, selling costs, administration and profit that should be shown back five years and forward five years, if possible; Percentage of sales; Comments on performance, including reference to balance sheet, return on investment (high/low), working capital (high/low) and other critical elements; A high and low estimate for the future; Your cash requirement, based on a worst-case scenario; If possible, have an accountant prepare or at least review financial performance statements; Cash flow forecast: at least Cash In/ Cash Out; Closing/Open Balance for three years (by month for the first year); An explanation and list of all your major assumptions (can be part of the financial details given in the Appendix). Financing outline - This is a brief section outlining why the funds are needed. If you are seeking debt financing, suggest a repayment period. Appendices - Use Appendices for the detailed material that would clutter the main presentation. If your material is too bulky for the proposal, then provide a separate binder including: Detailed management biographies, Product literature, Letters of reference, commendations, Patents, legal descriptions, major contracts, other legal documents, Recent valuations (particularly if you are looking for a term loan or mortgage), Detailed description of buildings, equipment, and so on, Market research, engineering, or other studies (referred to in outline only in the Proposal), Detailed profit & loss and cash flow projections, Recent accountant’s/auditor’s financial reports, Other materials relevant to your presentation. STEP 4: Targeting Your Strengths: Your proposal should be simply written and to the point. While it should emphasize your strengths and the upside, it’s important to recognize the risks and the downside. This allows you to demonstrate that you understand the risks and know how to cope with them. In this section, we can look at the factors that you should emphasize with the consideration that each source of capital has different criteria. Modify the emphasis of your proposal according to: Bankers--Security, particularly receivables and inventory, Cash flow to cover repayment and interest, Past performance, Credit checks and reputation, Collateral available/personal guarantees. Term lenders: Long-term and fixed assets, Cash flow to cover repayment and interest, Recent valuations, Insurance policies, Past performance. Venture capital firms: Management – experience and credibility, Sufficient growth to provide required returns, Availability of equity, Financial commitment, Liquidity: In three to five years, how do they: Get out? Go public? Sell to another company? Mortgage lenders: Fixed assets and recent valuations, Sale ability and condition of fixed assets, Terms and conditions of leases, including other tenants, Ability to meet interest and capital repayments. STEP 5: Making the Approach: With a good proposal in hand, it’s time to reach out to the people who finance businesses. Here are a few tips: Start early. It can take up to six months to arrange the financing you need; Start with the people you know and who know you. If your banker, lawyer, insurance agent, accountant, friends or business associates cannot help, then ask for referrals and introductions. One introduction is worth many cold calls; Research sources before you make appointments. Get names of other clients, other typical businesses they finance, types of relationships they maintain, how they treat their customers (especially when a customer is in trouble); Don’t restrict yourself to one person. Get to know everyone who will influence the decision; Go to those people who know your industry, even those financing your competition. Stay clear of newcomers or the uninitiated; Arrange an appointment by phone and outline why you want to come in; Send your confidential proposal, or at least the one-page summary, prior to the meeting; At the meeting, outline your request briefly and then summarize key points (no more than five) from the proposal; Be selective and targeted about shopping around.
Do note that these tips given in the above paragraph are given only as a guideline and would vary based on the requirement of the project. However even with these instructive steps it is not possible for most people to do a good report like how our experts do. This is why you need the help of our company. So why wait? Read below for more details.
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