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A financial statement--FS or finance report) is a formal record of the finance activities and position of a business, person, or other entity. Relevant finance information is presented in a structured manner and in a form easy to understand. They typically include basic FSs, accompanied by a management discussion and analysis: 1) A balance sheet, also referred to as a statement of finance position, reports on a company's assets, liabilities, and ownership equity at a given point in time. 2) An income statement, also known as a statement of comprehensive income, statement of revenue & expense, P&L or profit and loss report, reports on a company's income, expenses, and profits over a period of time. A profit and loss statement provides information on the operation of the enterprise. These include sales and the various expenses incurred during the stated period. 3) A statement of changes in equity, also known as equity statement or statement of retained earnings, reports on the changes in retained earnings of the company during the stated period. 4) A statement of cash flows reports on a company's cash flow activities, particularly its operating, investing and financing activities. 5) For large corporations, these statements may be complex and may include an extensive set of footnotes to the FSs and management discussion and analysis. The notes typically describe each item on the balance sheet, income statement and cash flow statement in further detail. Notes to FSs are considered an integral part of the FSs. Notes to FSs are additional information added to the end of FSs that help explain specific items in the statements as well as provide a more comprehensive assessment of a company's finance condition. Notes to FSs can include information on debt, going concern criteria, accounts, contingent liabilities or contextual information explaining the finance numbers (e.g. to indicate a lawsuit). The notes clarify individual statement line-items. For example, if a company lists a loss on a fixed asset impairment line in their income statement, notes could corroborate the reason for the impairment by describing how the asset became impaired. Notes are also used to explain the accounting methods used to prepare the statements and they support valuations for how particular accounts have been computed. In consolidated FSs, all subsidiaries are listed as well as the amount of ownership (controlling interest) that the parent company has in the subsidiaries. Any items within the FSs that are valuated by estimation are part of the notes if a substantial difference exists between the amount of the estimate previously reported and the actual result. Full disclosure of the effects of the differences between the estimate and actual results should be included.
Types of FS’s. 1) Consolidated FSs: Consolidated FSs are defined as "FSs of a group in which the assets, liabilities, equity, income, expenses and cash flows of the parent (company) and its subsidiaries are presented as those of a single economic entity", according to International Accounting Standard 27 "Consolidated and separate FSs", and International Finance Reporting Standard 10 "Consolidated FSs". 2) Government FSs: The rules for the recording, measurement and presentation of government FSs may be different from those required for business and even for non-profit organizations. They may use either of two accounting methods: accrual accounting, or cost accounting, or a combination of the two (OCBOA). A complete set of chart of accountsis also used that is substantially different from the chart of a profit-oriented business. 3) Personal FSs: Personal FSs may be required from persons applying for a personal loan or finance aid. Typically, a personal FS consists of a single form for reporting personally held assets and liabilities (debts), or personal sources of income and expenses, or both. The form to be filled out is determined by the organization supplying the loan or aid.
Purpose of FSs by business entities: "The objective of FSs is to provide information about the finance position, performance and changes in finance position of an enterprise that is useful to a wide range of users in making economic decisions." FSs should be understandable, relevant, reliable and comparable. Reported assets, liabilities, equity, income and expenses are directly related to an organization's finance position. FSs are intended to be understandable by readers who have "a reasonable knowledge of business and economic activities and accounting and who are willing to study the information diligently." FSs may be used by users for different purposes: Owners and managers require FSs to make important business decisions that affect its continued operations. Finance analysis is then performed on these statements to provide management with a more detailed understanding of the figures. These statements are also used as part of management's annual report to the stockholders. Employees also need these reports in making collective bargaining agreements (CBA) with the management, in the case of labor unions or for individuals in discussing their compensation, promotion and rankings. Prospective investors make use of FSs to assess the viability of investing in a business. Finance analyses are often used by investors and are prepared by professionals (finance analysts), thus providing them with the basis for making investment decisions. Finance institutions (banks and other lending companies) use them to decide whether to grant a company with fresh working capital or extend debt securities (such as a long-term bank loan or debentures) to finance expansion and other significant expenditures.
Audit and legal implications: Although laws differ from country to country, an audit of the FSs of a public company is usually required for investment, financing, and tax purposes. These are usually performed by independent accountants or auditing firms. Results of the audit are summarized in an audit report that either provides an unqualified opinion on the FSs or qualifications as to its fairness and accuracy. The audit opinion on the FSs is usually included in the annual report. There has been much legal debate over who an auditor is liable to. Since audit reports tend to be addressed to the current shareholders, it is commonly thought that they owe a legal duty of care to them. But this may not be the case as determined by common law precedent. In Canada, auditors are liable only to investors using a prospectus to buy shares in the primary market. In the United Kingdom, they have been held liable to potential investors when the auditor was aware of the potential investor and how they would use the information in the FSs. Nowadays auditors tend to include in their report liability restricting language, discouraging anyone other than the addressees of their report from relying on it. Liability is an important issue: in the UK, for example, auditors have unlimited liability. In the United States, especially in the post-Enron era there has been substantial concern about the accuracy of FSs. Corporate officers (the chief executive officer (CEO) and chief finance officer (CFO)) are personally responsible for fair finance reporting allowing those reading the report to have a good sense of the organization.
Standards and regulations: Different countries have developed their own accounting principles over time, making international comparisons of companies difficult. To ensure uniformity and comparability between FSs prepared by different companies, a set of guidelines and rules are used. Commonly referred to as Generally Accepted Accounting Principles (GAAP), these set of guidelines provide the basis in the preparation of FSs, although many companies voluntarily disclose information beyond the scope of such requirements. Recently there has been a push towards standardizing accounting rules made by the International Accounting Standards Board ("IASB"). IASB develops International Finance Reporting Standards that have been adopted by Australia, Canada and the European Union (for publicly quoted companies only), are under consideration in South Africa and other countries. The United States Finance Accounting Standards Board has made a commitment to converge the U.S. GAAP and IFRS over time.
Management discussion and analysis: Management discussion and analysis or MD&A is an integrated part of a company's annual FSs. The purpose of the MD&A is to provide a narrative explanation, through the eyes of management, of how an entity has performed in the past, its finance condition, and its future prospects. In so doing, the MD&A attempt to provide investors with complete, fair, and balanced information to help them decide whether to invest or continue to invest in an entity. The section contains a description of the year gone by and some of the key factors that influenced the business of the company in that year, as well as a fair and unbiased overview of the company's past, present, and future. MD&A typically describes the corporation's liquidity position, capital resources, results of its operations, underlying causes of material changes in FS items (such as asset impairment and restructuring charges), events of unusual or infrequent nature (such as mergers and acquisitions or share buybacks), positive and negative trends, effects of inflation, domestic and international market risks, and significant uncertainties.
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