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Report Writing Research: Report Writing Types
Report Writing English
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Report Writing Academic
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Report Writing Exercises: Other Report Writing Activities
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Making reports are a complex process; it involves deep knowledge of formatting and style requirements. Moreover, while drafting reports you need to take care of the structure, area of investigation and correct presentation of your findings/recommendations. The main aim of reports is to inform of an event, phenomena, other accident in the most clear and concise way. Report's main features are the easiness of style and clear use of words and expressions. The particular type and purpose of report will determine the use of language and style. Whilst an essay and a report have similarities, they diffidently are not the same as each other. A report and an essay have quite a lot in common: the formal style of writing; structure including introduction, body and conclusion; analytical thinking; careful proof-reading; neat presentation. However, the difference lies in the fact that reports are aimed at presenting the information, but not a point to argue or consider for the reader. The reader needs to be informed, not puzzled or questioned by the report. Because of this, reports make use of multiple headings and sub-headings. It will use short, concise paragraphs and bullet points where applicable. A report will include graphics, tables, graphs, and illustrations. On occasion, a report will use an executive summary, which is a short presentation of the facts, similar to an abstract. A report usually ends with recommendations.
Here are some of the most common complaints about reports: Badly structured; Inappropriate writing style; Incorrect or inadequate referencing; Doesn't answer the brief; Too much/too little/irrelevant material; Expression not clear; Doesn't relate results to purpose; Unnecessary use of jargon. How can you make sure your project does what it's meant to do, and does it well? Let us give you some tips in writing reports. 1) Order information based on the reader's questions: Forget about how you learned to order information in academic reports. Imagine the question the reader will most want the report to answer, and put that information first. Then think about the next likely question the reader will have. Put that second. You will probably find you put your recommendations right near the front of your reports. 2) Include information the reader wants to know: Include only the information you think the reader will find interesting. All the history that led up to the project may be fascinating to you, but old news to the reader. So you might decide to put the Background section in the appendix, or delete it altogether. 3) Use statement headings: The best headings are informative, descriptive headings. We recommend you use statement headings (like a newspaper headline, or a sentence without a full stop). Statement headings are more helpful to the reader than label headings, such as ‘Introduction’ or ‘Background’. 4) Write executive summaries from scratch: Never make an executive summary by cutting and pasting. Repeated sentences make an author look careless. Reword your main points, creating an executive summary that does not contain phrases from the body of the document. 5) Use ‘I’ or ‘we’ in your report: Many of us learned not to use ‘I’ or ‘we’ when writing reports. However, not using ‘I’ or ‘we’ creates a distancing tone and seems old fashioned. Filling your written piece with ‘I’ or ‘we’ creates a more dynamic, open tone. 6) Make sure you know which sections your written document should have and what should go in each: Different disciplines and briefs will require different sections: for instance, business reports may need a separate Recommendations section but no Methods section. Check your brief carefully to make sure you have the correct sections. 7) Remember that such documents are meant to be informative: to tell the reader what was done, what was discovered as a consequence and how this relates to the reasons the project was undertaken. Include only relevant material in your background and discussion. A report is an act of communication between you and your reader. So pay special attention to your projected reader, and what they want from the document. Sometimes you will be asked to write for an imaginary reader (e.g. a business client). In this case it's vital to think about why they want the project to be produced (e.g. to decide on the viability of a project) and to make sure you respond to that. If it's your tutor, they will want to know that you can communicate the processes and results of your research clearly and accurately, and can discuss your findings in the context of the overall purpose. 8) Write simply and appropriately: Your method and findings should be described accurately and in non-ambiguous terms. A perfectly described method section would make it possible for someone else to replicate your research process and achieve the same results. 9) Spend time on your discussion section: This is the bit that pulls the whole piece together by showing how your findings relate to the purpose of the project, and to any previous research. 10) Every idea and piece of information you use that comes from someone else's work must be acknowledged with a reference: Check your brief, or department handbook for the form of referencing required (usually a short reference in the body of the text and a full reference in the Reference List at the end). 11) Be clear about the scope of the project: The word count will help you to understand this. For instance, a 5000 word document will be expected to include a lot more background and discussion than a 1000 word document - this will be looking for more conciseness in the way you convey your information.
Let us offer you further tips in making reports which are as follows: 1) Determine the purpose: Before you do anything else, clearly define what your work should accomplish. Are you creating this piece to persuade or inform? Will it project into the future or review the past? Discuss its aim with the person who put you in charge. Don’t proceed until you fully understand why you’re doing what you’re doing because everything else flows from that. 2) Write to your readers: This is really closely related to the first tip. You can’t write to your readers if you don’t know who they are. Are they experienced or inexperienced? Insiders or outsiders? Don’t use words, including jargon, that they won’t understand. Provide supplemental information at the end of the reports if it will help. Resist the temptation to tout your horn too loudly – your work should do that for you. Keep your audience at the top of your mind throughout the rest of this process. You’ll look your best by looking out for your readers. 3) Proceed in an orderly manner: Now that you know why you’re drafting the piece, and to whom you’re reporting, you can begin doing your research. Once you’ve gathered all the information you need, you’re ready to start the project. When you’ve finished drafting everything else, you’re ready to write your executive summary – the last thing you write will likely be the first thing your audience reads. 4) Length matters: Your document should be long enough to accomplish its purpose, but not a single word longer. Anticipate questions and objections and provide responses. Don’t feel the need to fill space. Don’t be redundant. Communicate effectively – end of story! 5) Flow logically: It may sound silly, but some people forget this simple rule – your draft should have an introduction, the body, and a conclusion. It should flow easily from point-to-point. Lead the reader through a logical progression of the topic from beginning to end. Your first point should naturally flow into the second and so on. 6) Appearance matters: Your written document should be visually appealing. Your readers should get a sense of what you’re saying just by scanning it. Be liberal in your use of headers and sub-headers. Use color if your budget permits. Present large amounts of data graphically – in a chart, a graph, a table, or some other illustration. Call out important points. Be creative, but make sure it doesn’t interfere with your message. 8) Concluding thoughts: You should conclude by reviewing your key points, pulling all your points together, and calling your audience to action. 8) Review and revise: Once you’ve written everything, including the Executive Summary, you’re ready to review and revise your document. You should do this once and then put it away, at least overnight. When you come back to it, review and revise it again. Then put it away. Read through it at least one more time. You should also try to get someone else to review it for you. A fresh set of eyes will often catch mistakes that you won’t.
Let us give you an understanding of the structure of professional reports. Information in professional reports is presented in paragraph format and should use content headings as well as structural headings, as described below. While paragraphs are used, bullet points and numbering points are also expected in professional reports. 1) Title page: The title page contains the following features, each beginning on a separate line, formatted in title case, bold font, centered and not underlined: The title, The author’s (student’s) name, The institutional affiliation. The length of the title should be about 6–12 words and provide a clear indication of what the piece of document is about. Abbreviations should not be used in the title. 2) Table of contents: The table of contents should list numbered headings and subheadings of each section, along with the corresponding page numbers. This section begins on a new page which is headed ‘Table of Contents’, and is in title case, bold font, centered and not underlined. 3) Summary: The summary should briefly outline the following information: A general statement about the topic/issue under discussion; The purpose and scope; The main findings or conclusions; Recommendations for future action that should be taken or not taken based on the main findings/conclusions. This section should be: Approximately 200–250 words in length; Headed ‘Summary’, which should be in title case, bold font, centered and not underlined; Presented on a separate page. 4) Main body: The main body has sections which each cover a different issue, problem or content area. There should be a logical development of ideas from one section to another and within each section. Evidence should be cited to support the development of ideas. Each of the main sections should have a content heading, which should be in title case, bold font, centered and not underlined. The subheadings should be in title case, bolded and flushed to the left margin. 5) Conclusion: The conclusion should offer a final analysis of the entire project, and should never introduce new ideas or facts. The section is headed ‘Conclusion’, which is in title case, bold font, centered and not underlined. 6) References: The references section contains a list of all the articles, journals, books and other resources referred to in the text. It should begin on a new page headed ‘References’, and should be in title case, bold font, centered and not underlined. 7) Appendices: This part contains evidence supporting the findings. Questionnaires, raw data and transcripts of participants’ responses are usually presented here. (An appendix is not always required - check the marking criteria and ask your educator if you are not sure.) Each appendix should be presented on a separate page, with the title ‘Appendix’ in title case, bold font, centered and not underlined. Letters should be used to differentiate where more than one appendix is used, for example: Appendix A: Questionnaire on relationship; Appendix B: Questionnaire on helping others; If there is only one appendix, there is no need for a letter. Do note that the tips given in the above paragraphs in this section are provided only as a guideline and would vary based on the requirement of the project. Inspite of these tips, it is not possible for most people to write good reports like how expert writers do. This is where you need the help of our company. So why wait? Read below for more details.
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Report Writing Assignments: Project Report Writing Work--Order
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